BOOKING AND PAYMENT
- By payment of the deposit you confirm the details of venue hire overleaf and are deemed to have read, understood and agree to abide by the terms and conditions outlined below. Until the deposit is paid your booking is not confirmed.
- Bookings normally require 5 weeks notice, the deposit (payable within 7 days of the booking) is not refundable if cancellation occurs within 3 weeks of the event date. Full payment is required 14 days prior to the event.
- Payments may be made by cash, EFTPOS or by arrangement. Credit Cards sales are not available.
- The venue hire is for the time agreed above (which must include set up and dismantling time) and in any event the premises must be vacated by 12 midnight (to comply with licensing regulations).
- The person making the booking (or their representative) is required to be present for the duration of the event.
- Noise controls require the Club hall doors to be closed at 10pm and any noise reduced to an acceptable level.
BAR
- Our Club license prohibits Hirers from bringing their own alcohol (BYO) or other drinks. We supply drinks from our bar which must be consumed on Club Premises. Depending on the nature of your function it may be necessary for us to obtain a Special Licence for you in order to provide this bar service. The cost of obtaining this Special Lcence will be your cost and payable at the time of and in addition to the deposit. In the event that you cancel the costs of applying for the Special Lcience are not refundable.
- Our liquor license is issued under the Sale of Liquor Act 2012 and prevents us serving persons who are intoxicated or under the age of 18 years. Bar staff may request ID if there is any doubt about age.
- If your hire involves the use of our bar services, arrangment needs to be agreed in advance of the function as to basis of payment: pay as go, pre-allocated bar tab or billed after event.
KITCHEN
- Kitchen facilities are available for use by the Hirer for a charge and the Hirer agrees to leave the kitchen in a clean and tidy state upon departure. Instructions for kitchen use are on walls in the kitchen.
- The Hirer may self cater, or engage a caterer. The Club has a regular caterer who may be engaged.
- The Club has a BBQ available for hire at a nominal cost (which includes gas) which must be left in a clean and tidy condition upon departure.
GENERAL
- The Hirer will be responsible for the behaviour of their guests. Inappropriate behaviour may result in the function being stopped early and we reserve the right to remove any person from the function whose behaviour, in our opinion, is inappropriate.
- Door security is to be provided by the Hirer – the type of event shall determine our level of expectation.
- Decorations must not be attached to the walls or ceilings with staples, pins or self adhesive tape. Blue-tack is permitted. All decoration materials must be removed before leaving the Club.
- The Hirer agrees to leave the clubrooms in a clean and tidy state upon departure with all furniture to be returned to relatively the same position as originally found. Additional charges will apply if this is not complied with.
- The Hirer is responsible for any damage caused to the clubrooms, grounds or club equipment and the cost of repairs for any such damage caused during the agreed period of hire.
- Car parking must be supervised, driveways and all No Parking areas are to be kept clear at all times.
- Smoking is only permitted in the designated outside Smoking Areas.
- Guests cannot use the bowling greens unless agreed to by the Club as part of the function. If approval is given, strict adherence will apply to the requirement of flat soles shoes at all times on the green/s.
- Children must be supervised at all times and stay clear of the grass bowling greens.
- No ignitable candles can be used in the Clubhouse at all times.
- Any special requests or amendments must be approved at the time of hire.
- If the function including clean up finishes after the designated agreed finish time, a fee of $125.00 + GST will apply.